Even easier for Ontario clinics. No RFP required.
Waivs Scribe is a qualified vendor on Supply Ontario's AI Scribe Vendor of Record. The province has already evaluated it for medical accuracy, technical, privacy and security requirements, so your clinic can skip the tender and start at special Vendor of Record pricing.
- Try it free for a monthUse it in your own clinic with real visits.
- Select Waivs on the Supply Ontario intake formOur Toronto team helps you through it.
- Connect your EMROSCAR, Epic and Cerner are configured at setup.
- Go live at special VOR pricingTemplates set up for your clinic type from day one.
The pain points Waivs Scribe solves for Ontario clinics.
The visit ends, but the paperwork doesn't. Notes, referrals and forms follow clinicians home, and getting new tools approved can take months. Here is what Waivs Scribe takes off your plate.
Typing pulls you away from the patient
Every minute on the keyboard is a minute not spent on the person in front of you.
SolvedThe note drafts itself while you talk and waits for your review.
Charting follows you home
Notes pile up between appointments and get finished late at night.
SolvedApprove and post each note before the next patient.
The note is only the start
Referral letters, e-forms, billing and CPP updates take more time after the visit.
SolvedReferrals, e-forms, billing and CPP fields are pre-filled for you.
Buying new technology is slow
RFPs, vendor evaluations and privacy reviews can delay a rollout by months.
SolvedSupply Ontario has already evaluated Waivs. No RFP required.
Set up for the way your clinic works.
Family health teams, therapists, walk-in clinics and specialists all document differently. We customize the platform to your clinic at onboarding, and you can build your own templates and share them across your organization, so every clinician documents the same way.
Family health teams and family practices
Back-to-back visits, chronic disease follow-ups and multi-issue appointments. Waivs Scribe keeps up with the pace of primary care.
- SOAP notes for routine, chronic care and multi-issue visits
- Referral letters, e-forms, billing and CPP fields pre-filled for your review
- Notes standardized to English from visits in more than 40 languages
- A patient handout ready at the end of every visit
- Subjective
- Reports better energy. Taking metformin 1000 mg BID. Occasionally misses evening dose.
- Objective
- A1C 7.4%, down from 8.1%. BP 128/80. Foot exam normal.
- Assessment
- T2DM, improving control.
- Plan
- Continue metformin. Phone reminder for evening dose. Repeat A1C in 3 months. Referral to ophthalmology.
Also drafted: an ophthalmology referral letter and a plain-language patient handout for your approval.
Psychotherapy, counselling and psychiatry
In therapy, your attention is part of the care. Waivs Scribe drafts the progress note so you can stay with your client, and you approve every word.
- SOAP, DAP, BIRP, Mental Status Exam and your own custom templates
- Pre-session summaries of prior encounters
- Speakers kept separate in family, couples and interpreter-assisted sessions
- Referral letters for a client's move between levels of care
- Data
- Client reports work stress has eased since last session. Sleep improved to about 6 hours. Practised breathing exercise 4 of 7 days.
- Assessment
- Anxiety symptoms decreasing. Good engagement with coping strategies. No safety concerns reported.
- Plan
- Continue CBT focus on cognitive restructuring. Introduce thought record. Next session in 2 weeks.
Walk-in clinics and urgent care
High volume, short visits and patients you may be seeing for the first time. Every note needs to be complete before the next patient.
- Focused notes drafted by the end of each short visit
- Upload prior records for context on new patients
- Care instructions ready for the patient to take home
- No backlog of unsigned notes at the end of a shift
- Subjective
- Sore throat for 3 days, low-grade fever, no cough.
- Objective
- T 38.1°C. Tonsillar exudate. Tender anterior cervical nodes.
- Plan
- Rapid strep test. Supportive care. Return if difficulty swallowing or breathing.
Specialty clinics and allied health
Consults, assessments and discharge summaries. Waivs Scribe follows the structure your discipline uses.
- Consult, History and Physical, and discharge templates
- Custom templates you can switch mid-session
- Letters generated from the visit and fully editable
- Upload audio recorded outside the app for transcription
- Reason for referral
- Persistent right knee pain for 4 months.
- Findings
- Flexion 110°, mild effusion, medial joint line tenderness.
- Recommendations
- MRI right knee. Physiotherapy twice weekly for 6 weeks. Follow-up after imaging.
Also drafted: a consult letter back to the referring physician for your approval.
Built to run across your whole organization.
From a single practice to a multi-site family health team, Waivs Scribe gives administrators the controls they need to roll out, manage and maintain one platform.
A platform shaped to your clinic
We configure templates, note structure and AI behaviour to match how your clinic documents.
Create and share templates
Build templates from scratch or with AI assistance, then share them across your organization to standardize documentation.
Central user management
Add and manage clinicians and teams in one place. Single sign-on works through your identity provider.
Role-based access
Role-based access control and multi-clinic permissions mean each user sees only what fits their role and location.
Audit trail and data retention
Every encounter has a full audit trail. Data retention follows your organization's policy.
Nothing to install or maintain
Waivs Scribe runs in the browser and is hosted in Canada. We handle updates and support, and Enterprise clients get a dedicated success rep.
SSO, team controls, custom data retention and a dedicated success rep are part of Enterprise plans.
Fits Ontario's systems and privacy rules.
Waivs Scribe connects to the EMRs Ontario clinics use and keeps data in Canada.
Connects to your EMR
A Chrome extension runs Waivs Scribe inside your web-based EMR. It opens patient context in the existing record and posts approved notes in one click.
- OSCAR
- Epic
- Cerner
- Integration-ready EMRs
- Configured at setup
- Other web-based EMRs
- Typically 1 to 2 weeks
- Non-web EMRs (API, HL7, FHIR)
- Typically 2 to 4 weeks
Privacy and security
Designed to support PHIPA, PIPEDA and HIPAA, and assessed by Supply Ontario for privacy and security.
- Data hosting
- In Canada only
- Assessments
- Independent PIA and TRA
- AI training
- No patient or clinician data used
- Protection
- MFA, AES-256, TLS, audit logs
Special pricing for Vendor of Record buyers.
Eligible Ontario organizations buying through Supply Ontario get preferential pricing that is lower than our public rates. Contact us for a quote for your clinic.
- Free one-month trial in your own clinic
- Bought through the Supply Ontario intake form with no RFP
- Monthly and annual plans for single clinicians up to enterprise teams
Why Ontario clinics choose Waivs.
A Canadian company with a track record
Waivs has operated for more than 11 years. Our founder brings 25+ years in digital health and AI transformation.
A Toronto team behind you
Local help with the Supply Ontario intake form, EMR setup and onboarding for your clinic.
Care in your patient's language
Waivs handles visits in more than 40 languages. The interface comes in English, French, Spanish and Arabic.
Questions Ontario clinicians ask.
Can't find your answer? Our Toronto team can walk you through the Supply Ontario process.
Yes. Waivs Scribe is a qualified vendor on Supply Ontario's AI Scribe Vendor of Record. Eligible Ontario organizations can buy it through the Supply Ontario intake form at special pricing and without an RFP.
Waivs Scribe is integration-ready with OSCAR, Epic and Cerner. For other web-based EMRs, it runs as a Chrome extension inside your EMR, and new integrations typically take 1 to 2 weeks. Non-web EMRs connect through API, HL7 or FHIR in about 2 to 4 weeks.
Yes. Waivs Scribe supports SOAP, DAP, BIRP and Mental Status Exam templates, pre-session summaries and referral letters, and can be customized for therapy and counselling practices. You review and approve every note.
Yes. Every note stays a draft until a clinician reviews, edits and approves it. Any note can also be checked against the original audio and transcript.
Data is hosted in Canada with no cross-border transfers. No patient or clinician data is used to train AI models. Waivs Scribe is designed to support PHIPA, PIPEDA and HIPAA and has independent PIA and TRA assessments.
Yes. Ontario guidance asks clinicians to get express, informed consent before using an AI scribe, and to follow their organization's policy on informing patients. We can share sample patient-facing language during onboarding.
Eligible Ontario organizations buying through Supply Ontario get special Vendor of Record pricing that is lower than our public rates. Contact us for a quote. You can also try Waivs Scribe free for one month.
Skip the RFP. Start this month.
Try Waivs Scribe free for one month, then buy through Supply Ontario at Vendor of Record pricing.